Upon selecting your ideal candidate and finalising the salary and start date, we will issue an invoice payable 7 days before the commencement of employment. This invoice will encompass one month’s salary, a one-month optimise management fee, an office fee (if applicable), and the recruitment fee.  

Staff salaries are dispensed on the 28th of each month, with cleared payments required by the 20th. For the initial month, an invoice reflecting the pro-rata amount for days worked will be generated—for instance, if the employment begins on September 11th, payment for 20 days pro-rata covering salary, management fee, and office fee (if applicable) would be necessary.  

What is Employee Leasing with Optimise Outsourcing?

At its core, employee leasing is a simple concept: it’s like hiring someone directly for your business, but without the complications of back-end management.

1. How It Works:
   • You partner with us at Optimise Outsourcing.
   • You manage your leased employee day-to-day activities just as you would with in-house personnel.
   • Optimise Outsourcing takes care of the intricate elements: employment details, payroll, facilities, and more.
   • Your only contract is with us; we’re the direct employer of the leased staff.
   • This model is especially popular among SMEs as an outsourcing solution.
2. Benefits:
   • Full Control: Treat the outsourced employee just like your own. Define their roles, integrate them with your mission, and oversee their deliverables.
   • Complete Support: From recruitment to welfare, IT infrastructure to compliance, we’ve got you covered. Your focus remains on your business’s operational aspects and strategic goals.
   • Engaged Workforce: Our commitment extends beyond just work. We foster an engaging work environment complemented by regular social activities, ensuring that our employees are motivated and feel part of a community.
3. Our Role:
   • Recruitment Excellence: We are dedicated to procuring top talent for your needs swiftly.
   • Comprehensive Oversight: We handle HR, payroll, compliance, basic supervision, time, and attendance.
   • Performance Management: Should there be any performance concerns, we collaborate closely with you for resolutions.
4. Pricing:
   • At Optimise Outsourcing, transparency is key. Our pricing models are straightforward, ensuring you understand every detail of your investment.

Our fee structure simple. It is split into two key segments:

1. The initial client success fee, calculated as 20% of the candidate’s annual salary upon a successful hire which serves as a crucial investment and encompassing the comprehensive efforts of recruitment to secure the ideal candidate for the role.

2. The monthly expenses, which are divided into two categories.

Staff Salary

• Basic salary & allowance 
• All Kenyan government-mandated and standard benefits being offered to the employee (Sick and annual leave, maternity, and paternity leave) 

Optimise Outsourcing monthly fees 

• Office Equipment and maintenance. 
• Engagement Activities 
• Office Space (if office-based) 
• Office running cost 

Most salaries in Kenya range between £350 – £1000 per month  

Some salaries in Kenya can be as low as the minimum wage which is 15,120 KES per month (£83 per Month) in 2023, at Optimise Outsourcing we want to create quality employment for both you and the employee that is fair for both. We would not advocate paying full-time salaries below 55,000 KES per month, which is £320 per month, for example, this salary could be for a Customer Service Agent, Accounts Assistant, Administrative roles, etc.     

When working with Optimise Outsourcing you should aim to save 60-75%, of all staffing costs with offshore staff in Nairobi Kenya, which is a huge number for your business. On a like-for-like all-in cost, this assumes you will get a similar level of output and quality with only a minimal increase in friction compared to UK staffing.   

When calculating a comparison to the UK and Kenya staff costs, it is important to consider the total costs as a fair comparison and not just the base cost salary. When all costs are calculated cost can rise 50-100% above the basic salary.   

The exchange rate between £ and Kshs is dictated by the prevailing rate at which we procure the currency at that time, subject to variation. This rate will be transparently detailed on your invoice. We strictly adhere to charging only the rates incurred by us and are amenable to furnishing proof of the rates we have paid upon request. All payments will be made in £ to a UK bank account, maintaining a clear, straightforward transaction process.  

Talent Acquisition: With our local expertise, we identify and assist you in recruiting the finest talent, guiding you through every stage.  

Employer of Record: As the designated Employer of Record (EOR) in Kenya, Optimise Outsourcing adheres to all HR regulations, and we are legally responsible.  

Comprehensive HR Support: Available 24/7, our HR experts collaborate seamlessly with your HR/line managers, furnishing any information you need.  

Payroll Management: We handle all payroll processes with complete transparency, ensuring you maintain full oversight.  

Regulatory Compliance: Optimise Outsourcing shoulders the responsibility for all legal and regulatory compliances in Kenya, ensuring adherence to the highest standards.  

Round-the-Clock IT Support: Our dedicated IT team is available 24/7, working in tandem with your team to guarantee smooth operations.  

Choose Optimise Outsourcing for a holistic, hassle-free outsourcing experience.  

Example: Management Accountant office-based (Sep 2023)  

ontent

Our overarching objective is to foster a culture of continuous learning within our organization, ensuring our employees are empowered with the tools for ongoing improvement. We recognize that establishing leadership in our industry hinges on sustaining a culture of learning and development. We understand that each client has unique needs and specific skill requirements for their employees. Our training programs are thoughtfully and meticulously tailored to your specific requirements. 

We have a tailored training cost model based on your specific requirements geared to address your employees’ unique requirements equipping them with the skills and competencies needed to excel in their roles. 

You won’t make a payment until 30 days after your first hire is onboarded and settles into your company, and ours.

We will be the employer of record. If you wish to explore being the Employer of record simply speak to our client success team for more information.

When calculating a comparison to the UK & Kenya staff costs, it is important to consider the total costs as a fair comparison and not just the base cost salary. When all costs are calculated cost can rise 50-100% above the basic salary.